Using Trello and Trellogantt as Your Gantt Chart Tools in 2017 [7 minutes read]

Trellogantt - 2017 Gantt Chart and Trello Best Practice
As product managers, we believes that work is only meaningful when we can measure its progress. In this article, I will share our product management experience using Trello and Trellogantt.

Without further ado, let’s get started!

Step One – Create a Triage List for Ideas

We found out that team discussions generate about 80% of all ideas and feedback. To keep up with the pace of idea generations, find a volunteer to scribble ideas down and translate them into Trello cards while the rest focus on the discussion.

These cards are best added into a list called triage list, which in our case we labeled it as the “TODO” list. Cards under the triage list are usually lightly peppered with information such as a descriptive name (up to 160 characters) and point form descriptions.

Trellogantt - Triage List

Step Two – Have a “In progress” List to Track Progression

At this point in time, most of your triage list cards should look something similar to the example shown below:

Trellogantt - Triage List Card

Next, we will create a new list called “In progress” to keep track of our progression.

If you already have the “In progress” list whereby it contains existing cards that are not completed, move them back to the triage list for reprioritization.

We use 2 basic rules to guide our decision on populating our “In progress” list. The first one is to keep in mind of the Milestone (goal) that we want to achieve (To learn more about Milestone from Trellogantt, click here), and the second one is to have a upper limit on the cards that we can have in the “In progress” list.

We find that having a maximum of 5 cards per person in “In progress” list makes the most sense because that’s the most number of cards that we can work on realistically.

At this stage, we are also going to add more details in our cards such as members and labels.

In Progress List Card

PRO tips:

Prioritization of cards is best managed by a single person, usually the team leader or product manager.

Step Three – Set Up Timelines

The last step is to set a timeline for our “In progress” cards.

To do so, we will first amend the timeline for existing cards. If you find that the existing timeline stretches more than a week, it is better to break it down into smaller tasks/cards.

Next, we will create timeline for new cards that build towards your Milestone. To help visualise your cards’ progression better, try creating todo list inside them too. (Learn more about card management here)

Lessons Learned

Use a triage list to keep track of ideas and feedback. Set constraints on “In progress” list before adding cards from triage list. Constraints help to make realistic workload.

Next read: Learn how to use Trellogantt with our tutorials.